The purpose of this Request for Proposal (RFP) is to solicit proposals, in accordance with MFA’s Procurement Policy, from qualified applicants, which by reason of their skill, knowledge, and experience are able to furnish services for MFA in connection with the program for which they are applying (“Offerors”).
All Offeror proposals must be received for review and evaluation by MFA by 4 p.m. Mountain Time on the deadline of the proposal outlined in Part II Section 9, Timeline of the RFP. Proposals shall be in sealed envelopes marked “Proposal to Offer Services and list the name of the program being applied for”
Submit proposals to:
Community Development Department
New Mexico Mortgage Finance Authority
344 Fourth Street, SW
Albuquerque, NM 87102
Proposals may be delivered by mail, other shipping service or by hand. Facsimile or electronic transmissions will not be accepted. Proposals received after the proposed due date outlined in the timeline will not be considered for funding.
All interested offerors must attend a mandatory RFP training in order to apply for under this RFP. The training is scheduled for May 23, 2018 from 9am to 11am in MFA’s Abbott Hall located at 344 4th Street SW, Albuquerque, NM 87102 and/or via webinar. The date is posted on the MFA website and is also located in Section 10, Timeline of this proposal. Pre-registration is required. To register, visit http://housingnm.org/. After the RFP training questions will only be answered through MFA’s formal RFP Q&A process detailed in Section 7 of this RFP.
Questions pertaining to this RFP and application must be submitted via MFA’s website at http://www.housingnm.org/rfp under “Current RFP’s”. Select the CDBG RFP. On the Services tab of the CDBG RFP select the “Services FAQs” link. Questions will be answered on a daily basis. The FAQ will open the day after the RFP is issued and will close two days prior to the RFP due date. To submit your questions, scroll down to the “Ask a question” section, enter your name, email address, and type your question in the “Question” box, type the two (2) words in the CAPTCHA box and click on “Send my question”. MFA will make every attempt to answer questions within two (2) business days.
Minimum Qualifications and Requirements
Offerors must meet the basic eligibility criteria specified in the “Minimum Qualifications and Requirements” section of this RFP. In addition, Responses to the RFP must meet the requirements enumerated below. Waivers to “Proposal Requirements” may be approved by MFA’s Policy Committee. These criteria must be met by all Offerors to be considered for funding. Waivers to “Minimum Threshold Criteria” may be approved by MFA’s Policy Committee. All MFA forms released with this application under Section 15 “RFP Forms” must be used. No substitutions will be accepted. Applications and forms may be obtained from the MFA website at: www.housingnm.org/community_development/(CDBG)
The following criteria must be met by Offerors to be considered for selection to provide services for the CDBG Program:
- Offeror must submit application form specifying if they are applying for “Roof Replacements” or “Accessibility Upgrades” or both. (Form provided in Section 15 “RFP Forms”)
- Offeror must submit proof of status as a non-profit or other public entity (e.g., unit of local government)
- Offeror must submit proof of current registration as a charitable organization with the New Mexico Attorney General’s Office, covering the fiscal year ending in 2016 or 2017 or proof of exemption therefrom. Information can be submitted online and verification obtained via https://secure.nmag.gov/coros/. Verification should be in the form of the first page of the “NM Charitable Organization Registration Statement.”
- Offeror and any subs must be registered in System for Award Management e-procurement system (SAM.gov)
- Offeror must be in “good standing” with MFA as of the date this RFP.In order to be in good standing Offeror must have no unresolved findings from prior MFA monitoring. (If applicable)
- Offeror must not have a “suspended,” “debarred” or HUD’s Limited Denial of Participation status conferred upon it by MFA and/or other state or federal funding sources. Offeror must provide a print screen from https://www.epls.gov/ and https:/www5.hud.gov/ecpcis/main/ECPCIS_List.jsp as proof of compliance within 30 days of the application date.
- Offerors must describe any material, current or pending litigation, administrative proceedings or investigations that could impact the reputation or financial viability of the firm. (Form Provided in Section 15 RFP Forms)
- Offeror must certify that all information provided in the RFP responseis true and correct and that the individual signing has the authority to bind the Offeror to the Assurances (Form provided in Section 15 RFP forms)
- Independent Audits. Service Providers not subject to the audit requirements of 2 CFR 200 must obtain independent yellow book audits prepared by a third party CPA in accordance with Generally Accepted Government Auditing Standards (GAGAS) covering financial and compliance audits. Agencies must provide either an independent CPA’s auditors report (Audit) or audited financial statements conducted in accordance with Government Auditing Standards (GAS). The GAS Audit or audited financial statements will include the following:
- An independent auditors report on financial statements;
- An independent auditors report on internal control over financial reporting and compliance;
- Auditor’s management letter if appropriate and the Offeror’s response to any audit or audited financial statement findings.
- If Offeror received $750,000 in the fiscal year ending in 2017, a Single Audit is required pursuant to 2 CFR 200.250 Subpart F. The following types of audit or audited financial findings may disqualify Offeror from funding:
- Repeat and unresolved audit findings, as determined by MFA.
- If Offeror has received greater than $750,000 in the fiscal year ending in 2016 or 2017 and the single audit did not meet the requirements of the 2 CFR 200.250 Subpart F
- For Single Audit, no proof of federal audit clearinghouse submission (FORM SF-SAC).
- If governmental entity, proof is not included of current audit submission to the Office of the New Mexico State Auditor.
- If referenced in audit as a separate communication, no submission of Management Response letter and management response to concerns noted in the management letter.
- If any findings, no submission of management response to findings.
- For agencies that did not receive funding from MFA in PY 2016-2017, the agency must provide either an audit to the above standards or an independent CPA’s review of financial statements.
- Proof of Insurance Coverage in the limits outlined below:
Commercial General Liability Insurance policy with combined limits of liability for bodily injury or property damage as follows:
$1,000,000 Per Occurrence
$1,000,000 Policy Aggregate
$1,000,000 Products Liability/Completed Operations
$1,000,000 Personal and Advertising Injury
$ 50,000 Damage to Rented Premises (if applicable)
$ 5,000 Medical Payments
$1,000,000 Builder’s Risk Insurance for any construction Projects
Bond or Employee Dishonesty Insurance
Workers’ Compensation Insurance